When was your last health and safety committee meeting?
Question
Are arrangements in place for consultation with employees, and are H&S Committee Meetings being held with minutes circulated?
Reason for This Question
Dedicated health and safety committee meetings must be held frequently, and minutes circulated to show your commitment to health and safety and resolving issues.
Possible Answers
Red: No records of H&S meetings held
Amber: H&S meetings held, but limited or no evidence of activity or follow through.
Green: H&S meetings held, minutes available and circulated and records of action taken up to date
Common Issues
No forum in place for this purpose
No formal H&S topics covered and no records
No minutes are maintained
Minutes not distributed
Action being taken but not clearly documented
Fail Rate
47.22% of businesses failed this question based on our sample data.
How to Stay Compliant
Plan H&S committee meetings on a quarterly basis and record meeting minutes. Your health and safety policy should detail your businesses requirements in regards to your consultation policy and health and safety committee members.
Additional Information
Committee meeting minutes need to accurately reflect the nature of the discussion and action taken to resolve. They could be produced as evidence in a court of law as good examples of how the organisation reviews and assesses risk, and what decisions are taken based on this.
Example Health and Safety Committee Meeting Agenda
Previous meetings action items
Weekly safety report outstanding issues
Health and safety audit actions
Accident/incident investigation reports from the previous month
Fire safety risk assessment report and significant findings
Risk assessment reviews as directed by the weekly safety report
Maintenance Issues
Review employee suggestions
Our Solutions
Health and safety manuals are available as part of our Health and Safety Management System packages.
Meeting minutes can be recorded on the PYRAMD™ Risk Management System.
This post is part of the “Focus on Health and Safety Audit Questions” series.